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Cataloging and Web Services Librarian

University Mission: Concordia University is a Christian university preparing leaders for the transformation of society.

Department Mission: The library has a steadfast commitment to student, faculty, staff, and community success. As the physical, intellectual, and social hub of campus, the library nurtures knowledge-seeking, scholarly growth, collaboration, relationship building, and lifelong learning. We encourage the inquiry and expression of global citizens seeking to transform society.

Position Title

Cataloging and Web Services Librarian



Reports To

Dean of Libraries (Kim Read)

FLSA Status


Position Number


Salary Grade

Grade 6

Primary Work Location

George R. White Library, onsite, Portland Main Campus

Work Schedule

Monday through Friday with flexibility to work irregular hours and occasional weekends required.

Employee Classification

03 – Staff, Full-time, Exempt

EEO Classification




Last Updated

December 2018


Position Summary

The Cataloging and Web Services Librarian configures and maintains online library systems (Alma, Primo, LibApps, and other library web pages), and provides direction and vision for using online library system functionality to deliver services to on-ground and online students and faculty. This position oversees cataloging of print materials, and supervises one part time cataloging librarian.



Concordia University is a private, Christian university. Concordia University reserves the right to give preference in employment based on religion in order to further the Lutheran objectives of the University and the Lutheran Church-Missouri Synod.


Essential Duties and Responsibilities


Library Systems and Web Services

· Configures and maintains online library platforms, including Ex Libris Alma and Primo, Springshare LibApps, OCLC Connexion, and other services

· Provides technical expertise, administration, and support of library systems

· Works with system vendors to report, troubleshoot, and resolve problems

· Identifies and implements solutions to improve discovery and access of library materials




· Oversees cataloging operations; sets and documents policies and procedures

· Supervises Cataloging Librarian in accordance with University policies and Federal and State laws

· Performs original cataloging of unique print materials, including maps, family trees and charts, genealogical tables, and rare books

· Configures and maintains bibliographic record import profiles

· Maintains Worldcat local holdings records for print serials




· Oversees the University Archives and Special Collections

· Sets policies and procedures for archives acquisitions and access

· Provides advocacy and outreach for the collections

· Supervises arrangement and description of archival acquisitions



Other duties as assigned by the Dean of Libraries



Work Contacts

Library department faculty, staff, and student workers. Interacts with other faculty, staff, students, and community members.


Scope of Work

Activities and tasks support the operations of the Libraries. Requires knowledge of institution and department policies and practices. Serves as a subject matter expert and exercises independent judgement under limited supervision. Interprets and applies University policy, Fed/State regulations, and contractual agreements to provide consistent, current, and appropriate campus/system wide application. Assists with keeping leaders informed of results, outcomes, and impediments.


Minimum Physical Requirements

Able to tolerate prolonged sitting and keyboarding.

Able to lift and carry 35 lbs. on an occasional basis.

Able to use basic office equipment including phones, copiers and computers.

Able to climb and descend stairs in a safe manner.

Able to lift, pull, grasp, stoop and reach within an office environment.


Minimum Education and Experience Requirements

Master’s degree in Library Science or equivalent

2+ years of experience performing original cataloging

Administrative experience in personnel supervision preferred.

Familiarity with Connexion macros and constant data; and MarcEdit assigned tasks preferred

Familiarity with Orbis Cascade Alliance and consortial bibliographic database maintenance policies and procedures preferred

Reading knowledge of German and/or Russian preferred


Minimum Requirements (Knowledge, Skills and Abilities)

Ability to identify, troubleshoot, resolve, and test issues and problems with complex systems integrations

Advanced knowledge of OCLC Connexion, Ex Libris Alma and Primo, and MarcEdit

Knowledge of current library cataloging and archives standards and systems including MARC21, AACR2, RDA, Library of Congress Classification, Library of Congress Subject Headings, ArchivesSpace, DACS, Classification Web, and Worldcat

Demonstrated strong interpersonal skills in working with diverse students, faculty, and staff

Knowledge of trends and best practices in metadata management

Familiarity with web design principles and tools such as CSS, HTML, and Javascript

Ability to work independently and work well with others while displaying a professional attitude and respect at all times


Pre-Employment Screening Requirements

Criminal background check


Attitude and demeanor of all Concordia University employees: As part of a work environment that highly values Christian education, educational excellence and service to students, all members of the community will:

Publicly support the mission of Concordia University.

Communicate effectively with warmth, sensitivity, and understanding as s/he deals with administrative colleagues, teachers, students, parents, faculty, college personnel and program associates.

Work as a team member in a professional environment.

Possess a “service attitude” (willingness to be flexible to meet the needs of the department).

Have a professional physical appearance (appropriate clothing, personal hygiene, etc.).